spacer
spacer spacer
spacer
spacer
Canadian College Co-op Education Terms & Conditions
spacer
The Co-op Program at Canadian College comprises a total of 12 courses and a 52-week Co-op offering a range of both short and long term certificate and diploma options, which are certified by the American Hotel & Lodging Educational Institute (AH&LA) to meet professional industry standards.

Students will receive a diploma upon completion of 12 courses and a 52-week co-op. This 52-week Co-op will provide students the opportunity to apply their diverse skills in real world situations. Students will be assessed and interviewed so that they will find a suitable company according to their interests and future goals.
A. Introduction
The Canadian College develops relationships and builds bridges with potential employers in diverse industries. To facilitate the co-op placement process, the Co-op Department will provide assistance and support to students during the job search, but securing a co-op placement is ultimately the responsibility of each student.

All diploma programs at Canadian College which are designated as co-operative (“co-op”) and are based upon PCTIA bylaws. The co-op education program at Canadian College formally integrates a student's academic studies with paid work experience. The program is in accordance with the following criteria:

A “co-op placement” is a required and competitively paid work period within a program of study related to an essential element of the program where the total of all placements does not exceed 50 percent of the time spent in institutional study. The co-op placement must be approved as a suitable learning situation and work must be performed for and evaluated under the supervision of a person qualified in the appropriate field and monitored by the Canadian College for progress and performance.

Eligibility
Students participating in a co-op program must meet the eligibility criteria as outlined below:
  • be enrolled on a full-time basis
  • Students must be 18 years of age or over
  • Students must obtain a C30 Work/Study Permit
  • have at least a pass in all required courses prior to job confirmation
  • have a program cumulative grade point in good standing
  • be either enrolled in, or have successfully completed CC-280
  • According to CIC Foreign Workers Manual, employment should be ‘an essential and integral part of your course of study.

Students who do not meet the eligibility criteria are considered "conditional" students.
  • Conditional students are encouraged to utilize all services available through Canadian College to attain eligibility
  • The Co-op department will not forward the resumes of conditional students to employers when there are sufficient eligible applicants still seeking co-op positions.
  • Conditional students are encouraged to secure positions on their own.
  • Students with unusual circumstances must have the program co-ordinator’s approval for co-op eligibility.

Confirmation of eligibility must be made with the Co-operative Coordinator

NOTE: Students who have NOT submitted "Application for Co-op" form will not be considered as actively seeking a co-op position and will not be considered for positions.

During the work term, the Co-operative Coordinator will contact the student at the work site. The purpose of these contacts is to discuss the work assignments with the student and with his/her supervisor, and to answer any questions about the program as it relates to the job. Telephone interviews may be used for students placed in jobs outside of Vanouver City.

Students are required to submit a completed "Application for Co-op" form to the Canadian College Career Services Department with a copy of his/her most recent transcript.
B. Student Responsibilities
1) Self-Found Jobs
Students who have obtained a job on their own are required to complete a "Co-op Job Confirmation Form" (available in the Co-operative Education and Career Services Department). Co-operative Education and Career Services will then arrange to have the proposed job assessed for approval.

2) Job finding Service
If Canadian College, or their designated agent, cannot initially find you a placement that does not match your requirements, we shall source you a maximum of 4 potential placements at no cost. However, if we locate you a company for you that matches your requirements you must accept it regardless of size or location.

When we begin to find you a placement you are agreeing to work within our system, and we expect you to accept a number of our guidelines.

  • The exact experience that the host company offers you will depend largely on the impression you give them once you arrive at the workplace. You must be flexible in your approach and be prepared to assist with tasks not mentioned in your Training Agreement.
  • Failure to attend a face to face interview or contact a host company for a telephone interview without good reason or prior notification within 48 hours may mean that you are withdrawn the program.
  • You must keep a current address, telephone number and Email address on file with the CEIP Office, whether you are at work or on campus.
  • Provide Canadian College with updated, typed resume with adequate number of copies on file (photocopies of high quality accepted). Resumes can be typed by SAC for a fee. Copies may be purchased through Xerox Document Source for a nominal fee.
  • Interview only when sincerely interested in a position with an employer
  • Prepare for the interview by researching the employer
  • Provide accurate information, concerning his/her qualifications and interests, on any forms requested by the employer
  • Notify the Co-operative Coordinator 24 hours in advance if the interview must be cancelled
  • Accept/reject an invitation to site visit or a second interview within 24 hours
  • Confirm acceptance in writing, by completion of the Job Acceptance Form, and/or employer within 24 hours of the offer. Confirmation of job acceptances withdraws the student from the placement process. *Note: A verbal acceptance is considered a binding contract
  • Honour the acceptance of the offer as a contractual agreement with the employer. Contract dates must be completed as agreed upon.
  • NOT accept more than one job offer.
  • NOT continue to take interviews after he/she has accepted an offer.
  • NOT renege upon an accepted offer, once offer is accepted the student must complete the agreement otherwise co-op credit may result in an "F" grade.
C. Placement Information
Canadian College tries to ensure that:
  • each work placement is developed and/or approved by the College as a suitable learning situation;
  • the co-operative education student is engaged in productive work rather than merely observing;
  • the co-operative education student may receive remuneration for the work performed;
  • the co-operative education student's progress on the job is monitored by the College;
  • the co-operative education student's performance on the job is supervised and evaluated by the student's co-operative education employer;
  • the total co-operative education work experience cannot be more than 50% of total program hours.

However, Canadian College does not unconditionally guarantee a work placement to students who enroll in programs using co-operative education. Canadian College will develop options for students when placements are unavailable in order to assist the students to complete the program.

Interviewing for Job Postings
The student is required to contact the Co-operative Education and Career Services Department at which time an interview time will be scheduled.

Once a student has been offered and accepts a co-op job, he/she is withdrawn from the job-seeking status. Students not selected for an interview or not selected for the position after an interview will remain in the job seeking status.

Since all students attending Canadian College are provided with email accounts, contact is often made via email for information interview and job confirmation purposes. Students are required to check their college email on a regular basis. (2-3 times per week minimum)

Once you are in a placement at a host company you should accept the following guidelines
  • You must behave during the work placement exactly as if you are an employee of the company. You should learn by observing your colleagues in the workplace and ask questions before commencing any task you are unsure of.
  • After getting a job placement, you have responsibility to report to the college according to the schedule developed by the coordinator.
  • Canadian College will not be responsible for any student that leaves their placement without prior consultation with us.
  • If you are dismissed from your placement for reasons of misconduct we will not find you another placement.
  • If a host company does not provide the placement they agreed to in the Training Agreement we will try to resolve the problem as soon as possible provided you tell us about the problem as soon as you can after starting your placement.
  • If the fault lies with the host company and we are unable to resolve the matter we will find you another better placement.
  • You may ask to be placed with another company if the employer is professionally negligent in terms of misconduct and improper behavior.
  • Canadian College has authority to use your job feedback for promoting program.
D. Fees
A co-operative education fee is charged to all students registered in a co-operative education program. Co-operative education fees cover work placement development, pre-employment instruction and employment-related monitoring.

The co-operative education student will receive support from the coordinator in the work placement process and will have the opportunity to apply for available co-operative education work placements. Employment-related monitoring will include support and evaluation by the coordinator during and after the placement. Refusal by the intern to attend interviews will not constitute reasonable grounds for a refund. No refund is given after the start of the co-op.

An optional work placement fee ($1,000) will be charged to students who wish or need assistance finding a work placement beyond what the College offers. If the company cannot find any job placement (except attendant’s mistake), Canadian College will refund 20% of job placement fee.

Your Co-op fee is due in the Office by the deadline specified by the College. Failure to register for a Co-op work session course or failure to pay the required fee may result in immediate termination from the College.
E. Evaluation
Academic probation is immediate cause for termination from the Cooperative Education Program. Students will report to the college once-a-month to work on their PLAR (25%) and project (25%), as well as problem solve any issues with college staff. The Co-op supervisor will also make routine visits to the place of employment to stay of top of the student’s performance, as well as complete quarterly assessments (25%). Upon completion of the Co-op term, the student shall return to campus with their final assessment by the employer, and evaluation from their Co-op supervisor as well as to complete their PLAR and present a term project tailor made for each student.

Employer's Assessment
Each employer will be requested to complete a quarterly skill level assessment of each student employee, and return it to the evaluation to the Co-operative Education Coordinator. This assessment provides valuable feedback to the students in terms of their practical skills (as outlined in the MOU) and counts as 25% of the students mark.

As stated previously, termination from employment could result in an automatic failing grade. However, under extenuation circumstances and approval from the Dean, a student may be able to find another work placement to finish out their co-op and still receive a passing grade.